MILBURN LEWIS

CANDIDATE PRIVACY NOTICE

GDPR COMPLIANT

 

As part of any recruitment process, Milburn Lewis collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information do we collect?

Milburn Lewis collects a range of information about you. This includes:

  • Your name, address and contact details, including email address and telephone number;
  • Details of your qualifications, skills, experience and employment history
  • Information about your current level of remuneration, including benefit entitlements;
  • Whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; and 
  • Information about your entitlement to work in specific locations around the UK, Europe and Globally

Milburn Lewis may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment. We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.  Data will be stored on our in-house database and on other IT systems (including email).

Why does Milburn Lewis process personal data?

Milburn Lewis has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from candidates allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to recommend to our clients.

If your recruitment process is unsuccessful, Milburn Lewis may keep your personal data on file in case there are future employment opportunities for which you may be suited. We will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

Who has access to data?

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the Recruitment and Administration team

We will not share your data with third parties, apart from clients who we have informed you we are sharing your data with. 

For how long does Milburn Lewis keep data?

If our search on your behalf is unsuccessful, the organisation will hold your data on file for 12 months after the end of the relevant recruitment process. If you agree to allow us to keep your personal data on file, we will hold your data on file for a further 6 (six) months for consideration for future employment opportunities.

At the end of that period, or once you withdraw your consent, your data is deleted or destroyed.

Your rights

As a data subject, you have a number of rights. You can:

  • Access and obtain a copy of your data on request;
  • Require the organisation to change incorrect or incomplete data;
  • Require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of             processing; and
  • Object to the processing of your data where Milburn Lewis is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Ian James at ian.james@milburnlewis.com  

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to Milburn Lewis during the recruitment process. However, if you do not provide the information, we may not be able to assist you in your job search properly or at all.

 

info@milburnlewis.com
+44 (0) 131 510 5530
3-4 Queen Street, Edinburgh. EH2 1JE, UK